{"schemaVersion":"1.0","source":"The Workflow Finder","sourceUrl":"https://www.theworkflowfinder.com","license":"Free to use with attribution and a link to the cited page","generated":"2026-08-28","workflow":{"title":"Build an AI Meeting Prep System","slug":"build-ai-meeting-prep-system","url":"https://www.theworkflowfinder.com/workflows/build-ai-meeting-prep-system","description":"Show up to every important meeting with a researched brief, clear objectives, and prepared talking points, generated automatically before the call.","difficulty":"Intermediate","timeEstimate":"15–20 min per meeting","schemaDuration":"PT20M","expectedResult":"A meeting prep brief with background on attendees, key context, your objectives, talking points, and questions to ask.","tags":["Productivity","Meetings","Sales","Research"]},"steps":[{"position":1,"title":"Trigger on Calendar Events","instructions":"Use Zapier or Reclaim AI to identify meetings scheduled in the next 24 hours that match your priority criteria (external meetings, new contacts, deal calls).","input":"Workflow inputs: the topic, goal, or raw materials the user is starting from.","output":"Handoff artifact consumed by Step 2 (\"Research Attendees\").","toolSlots":[{"slug":"zapier","name":"Zapier","url":"https://www.theworkflowfinder.com/tools/zapier","category":"Automation","pricing":"freemium","capabilities":["Workflow automation","API integration"],"hasApi":true},{"slug":"reclaim-ai","name":"Reclaim AI","url":"https://www.theworkflowfinder.com/tools/reclaim-ai","category":"Productivity","pricing":"freemium","capabilities":["Scheduling & calendar management"]}]},{"position":2,"title":"Research Attendees","instructions":"For each attendee, use Perplexity to research their LinkedIn profile, recent posts, company news, and any mutual connections. Note anything relevant to the meeting context.","input":"Output of Step 1 (\"Trigger on Calendar Events\").","output":"Handoff artifact consumed by Step 3 (\"Generate the Meeting Brief\").","toolSlots":[{"slug":"perplexity","name":"Perplexity","url":"https://www.theworkflowfinder.com/tools/perplexity","category":"Research","pricing":"freemium","capabilities":["Web research","Source synthesis"],"hasApi":true}]},{"position":3,"title":"Generate the Meeting Brief","instructions":"Feed the meeting title, attendee research, and any prior context into Claude. Ask it to produce: meeting objective, 3 key talking points, 5 questions to ask, and potential objections to prepare for.","input":"Output of Step 2 (\"Research Attendees\").","output":"Handoff artifact consumed by Step 4 (\"Deliver the Brief Automatically\").","toolSlots":[{"slug":"claude","name":"Claude","url":"https://www.theworkflowfinder.com/tools/claude","category":"Writing","pricing":"freemium","capabilities":["Long-form writing","Code generation","Web research"],"hasApi":true}]},{"position":4,"title":"Deliver the Brief Automatically","instructions":"Route the finished brief to your email or Slack 2 hours before the meeting starts using Zapier. Review it in 5 minutes before joining the call.","input":"Output of Step 3 (\"Generate the Meeting Brief\").","output":"Final workflow output: A meeting prep brief with background on attendees, key context, your objectives, talking points, and questions to ask.","toolSlots":[{"slug":"zapier","name":"Zapier","url":"https://www.theworkflowfinder.com/tools/zapier","category":"Automation","pricing":"freemium","capabilities":["Workflow automation","API integration"],"hasApi":true}]}]}