{"schemaVersion":"1.0","source":"The Workflow Finder","sourceUrl":"https://www.theworkflowfinder.com","license":"Free to use with attribution and a link to the cited page","generated":"2026-08-28","workflow":{"title":"Turn Your Best Writing into a Reusable Voice Guide","slug":"codify-your-brand-voice-like-an-enterprise-content-team","url":"https://www.theworkflowfinder.com/workflows/codify-your-brand-voice-like-an-enterprise-content-team","description":"Build a voice guide from your own writing, with tone rules, preferred phrasing and concrete examples. Allow about an hour for setup, then use the guide as a review checklist for each new draft.","difficulty":"Beginner","timeEstimate":"1 hour, one-time setup","schemaDuration":"PT1H","expectedResult":"An approved voice guide containing tone attributes, vocabulary boundaries, sentence-pattern guidance and examples, ready to accompany a writing prompt or editorial review.","tags":["Writing","Branding","Style Guide"]},"steps":[{"position":1,"title":"Audit Your Best Existing Copy","instructions":"Paste your 3-5 strongest pieces of past writing into ChatGPT and ask it to identify the common tone, vocabulary, and structural patterns across them.","input":"Selected examples of your strongest existing copy","output":"Candidate tone, vocabulary and structure patterns for approval","ioProvenance":{"input":"declared","output":"declared"},"toolSlots":[{"slug":"chatgpt","name":"ChatGPT","url":"https://www.theworkflowfinder.com/tools/chatgpt","category":"Writing","pricing":"paid","capabilities":["Long-form writing","Code generation","Web research"],"hasApi":true}]},{"position":2,"title":"Extract Voice Rules","instructions":"Feed the same samples to Claude and ask it to turn the patterns into explicit rules covering tone attributes, banned words, and sentence structure.","input":"Writing samples and approved voice patterns","output":"Draft tone, banned-word and sentence rules for editor review","ioProvenance":{"input":"declared","output":"declared"},"toolSlots":[{"slug":"claude","name":"Claude","url":"https://www.theworkflowfinder.com/tools/claude","category":"Writing","pricing":"freemium","capabilities":["Long-form writing","Code generation","Web research"],"hasApi":true}]},{"position":3,"title":"Build a Living Style Guide Doc","instructions":"Compile the rules into a Notion AI page that anyone on your team (or future you) can reference before writing anything new.","input":"Approved rules and illustrative examples","output":"Living style-guide page with an agreed reference version","ioProvenance":{"input":"declared","output":"declared"},"toolSlots":[{"slug":"notion-ai","name":"Notion AI","url":"https://www.theworkflowfinder.com/tools/notion-ai","category":"Productivity","pricing":"paid","capabilities":["Note-taking & knowledge management","Document processing","Long-form writing"]}]},{"position":4,"title":"Enforce On Every Draft","instructions":"Check each new draft against the approved guide. Use Grammarly for grammar and clarity; configure custom style rules only if your selected plan includes them. Keep voice judgments and the final approval with a person.","input":"New draft and approved guide; supported custom rules if available","output":"Proofed draft with voice decisions approved by a person","ioProvenance":{"input":"declared","output":"declared"},"toolSlots":[{"slug":"grammarly","name":"Grammarly","url":"https://www.theworkflowfinder.com/tools/grammarly","category":"Writing","pricing":"freemium","capabilities":["Long-form writing"],"hasApi":true}]}]}