{"schemaVersion":"1.0","source":"The Workflow Finder","sourceUrl":"https://www.theworkflowfinder.com","license":"Free to use with attribution and a link to the cited page","generated":"2026-08-28","workflow":{"title":"Run a Vendor and Tool Stack Audit Like an Enterprise Procurement Team","slug":"run-a-vendor-and-tool-stack-audit","url":"https://www.theworkflowfinder.com/workflows/run-a-vendor-and-tool-stack-audit","description":"Complete a full tool stack review and consolidation plan in about three hours a quarter.","difficulty":"Beginner","timeEstimate":"3 hours per quarter","schemaDuration":"PT3H","expectedResult":"A scored comparison of every tool you pay for, with a clear list of what to keep, cut, or renegotiate.","tags":["Business","Operations","Procurement"]},"steps":[{"position":1,"title":"Inventory All Current Tools and Spend","instructions":"List every software subscription and its monthly cost in a Notion AI database so nothing hides in a forgotten credit card statement.","input":"Workflow inputs: the topic, goal, or raw materials the user is starting from.","output":"Handoff artifact consumed by Step 2 (\"Evaluate Alternatives With AI Research\").","ioProvenance":{"input":"structural","output":"structural"},"toolSlots":[{"slug":"notion-ai","name":"Notion AI","url":"https://www.theworkflowfinder.com/tools/notion-ai","category":"Productivity","pricing":"paid","capabilities":["Note-taking & knowledge management","Document processing","Long-form writing"]}]},{"position":2,"title":"Evaluate Alternatives With AI Research","instructions":"Use Perplexity to research cheaper or more capable alternatives for your highest-cost or lowest-value tools.","input":"Output of Step 1 (\"Inventory All Current Tools and Spend\").","output":"Handoff artifact consumed by Step 3 (\"Score Vendors Against Weighted Criteria\").","ioProvenance":{"input":"structural","output":"structural"},"toolSlots":[{"slug":"perplexity","name":"Perplexity","url":"https://www.theworkflowfinder.com/tools/perplexity","category":"Research","pricing":"freemium","capabilities":["Web research","Source synthesis"],"hasApi":true}]},{"position":3,"title":"Score Vendors Against Weighted Criteria","instructions":"Set up a scoring model in Airtable AI that weighs cost, features, and reliability so decisions aren't just gut feel.","input":"Output of Step 2 (\"Evaluate Alternatives With AI Research\").","output":"Handoff artifact consumed by Step 4 (\"Negotiate or Consolidate\").","ioProvenance":{"input":"structural","output":"structural"},"toolSlots":[{"slug":"airtable-ai","name":"Airtable AI","url":"https://www.theworkflowfinder.com/tools/airtable-ai","category":"Productivity","pricing":"freemium","capabilities":["Workflow automation","Data analysis","Document processing"],"hasApi":true}]},{"position":4,"title":"Negotiate or Consolidate","instructions":"Ask Claude to help draft negotiation talking points or a consolidation plan for tools you're cutting or renewing.","input":"Output of Step 3 (\"Score Vendors Against Weighted Criteria\").","output":"Final workflow output: A scored comparison of every tool you pay for, with a clear list of what to keep, cut, or renegotiate.","ioProvenance":{"input":"structural","output":"structural"},"toolSlots":[{"slug":"claude","name":"Claude","url":"https://www.theworkflowfinder.com/tools/claude","category":"Writing","pricing":"freemium","capabilities":["Long-form writing","Code generation","Web research"],"hasApi":true}]}]}