{"schemaVersion":"1.0","source":"The Workflow Finder","sourceUrl":"https://www.theworkflowfinder.com","license":"Free to use with attribution and a link to the cited page","generated":"2026-08-28","workflow":{"title":"Write Case Studies from Customer Interviews","slug":"write-case-studies-from-customer-interviews","url":"https://www.theworkflowfinder.com/workflows/write-case-studies-from-customer-interviews","description":"Turn a 30-minute customer call recording into a publish-ready case study with a compelling narrative arc and concrete results.","difficulty":"Intermediate","timeEstimate":"1–1.5 hrs","schemaDuration":"PT1H30M","expectedResult":"A 600–900 word case study with situation, challenge, solution, and results sections, ready for the website or sales deck.","tags":["Content Creation","Marketing","Sales","Writing"]},"steps":[{"position":1,"title":"Transcribe the Interview","instructions":"Upload the call recording to Fireflies.ai or Otter.ai to get a clean transcript with speaker labels.","input":"Workflow inputs: the topic, goal, or raw materials the user is starting from.","output":"Handoff artifact consumed by Step 2 (\"Extract the Story Structure\").","toolSlots":[{"slug":"fireflies-ai","name":"Fireflies.ai","url":"https://www.theworkflowfinder.com/tools/fireflies-ai","category":"Productivity","pricing":"freemium","capabilities":["Meeting transcription & summarization"]},{"slug":"otter-ai","name":"Otter.ai","url":"https://www.theworkflowfinder.com/tools/otter-ai","category":"Audio","pricing":"freemium","capabilities":["Meeting transcription & summarization"]}]},{"position":2,"title":"Extract the Story Structure","instructions":"Prompt Claude to read the transcript and pull out: the customer's situation before, their core challenge, the solution they used, and the specific results they mentioned.","input":"Output of Step 1 (\"Transcribe the Interview\").","output":"Handoff artifact consumed by Step 3 (\"Draft the Case Study\").","toolSlots":[{"slug":"claude","name":"Claude","url":"https://www.theworkflowfinder.com/tools/claude","category":"Writing","pricing":"freemium","capabilities":["Long-form writing","Code generation","Web research"],"hasApi":true}]},{"position":3,"title":"Draft the Case Study","instructions":"Use the extracted structure to write a full case study draft in ChatGPT following the Problem-Solution-Result format, keeping the customer's voice intact.","input":"Output of Step 2 (\"Extract the Story Structure\").","output":"Handoff artifact consumed by Step 4 (\"Add Data and Specifics\").","toolSlots":[{"slug":"chatgpt","name":"ChatGPT","url":"https://www.theworkflowfinder.com/tools/chatgpt","category":"Writing","pricing":"paid","capabilities":["Long-form writing","Code generation","Web research"],"hasApi":true}]},{"position":4,"title":"Add Data and Specifics","instructions":"Scan the transcript for any numbers, timelines, or percentages the customer mentioned and weave them into the draft for credibility.","input":"Output of Step 3 (\"Draft the Case Study\").","output":"Handoff artifact consumed by Step 5 (\"Polish for Publication\").","toolSlots":[{"slug":"claude","name":"Claude","url":"https://www.theworkflowfinder.com/tools/claude","category":"Writing","pricing":"freemium","capabilities":["Long-form writing","Code generation","Web research"],"hasApi":true}]},{"position":5,"title":"Polish for Publication","instructions":"Run the draft through Grammarly for clarity and tone, then format it in your CMS or Notion for review before publishing.","input":"Output of Step 4 (\"Add Data and Specifics\").","output":"Final workflow output: A 600–900 word case study with situation, challenge, solution, and results sections, ready for the website or sales deck.","toolSlots":[{"slug":"grammarly","name":"Grammarly","url":"https://www.theworkflowfinder.com/tools/grammarly","category":"Writing","pricing":"freemium","capabilities":["Long-form writing"],"hasApi":true},{"slug":"notion-ai","name":"Notion AI","url":"https://www.theworkflowfinder.com/tools/notion-ai","category":"Productivity","pricing":"paid","capabilities":["Note-taking & knowledge management","Document processing","Long-form writing"]}]}]}