Back to Prompt Library
Data Analysis
KPIsmetricsanalyticsperformance measurementOKRs

KPI Definition Framework

A structured KPI framework with formulas, owners, targets, and data sources that makes every metric unambiguous and accountable.

Prompt Template

Define a complete KPI framework for [TEAM_OR_FUNCTION — e.g., the customer success team / the product organization] at [COMPANY_NAME]. Business objective this framework serves: [BUSINESS_OBJECTIVE]. For each of the following proposed KPIs: [KPI_LIST], provide a structured definition containing: (1) KPI name and plain-English definition (what does it actually measure?), (2) Calculation formula — exact formula using available data fields, (3) Data source — which system or table this comes from, (4) Measurement frequency — how often it should be calculated (daily, weekly, monthly), (5) Target — current baseline: [CURRENT_BASELINE], target value: [TARGET], and timeframe, (6) Owner — who is accountable for moving this number, (7) Leading vs. lagging — classify each KPI and explain why, (8) Relationship to other KPIs — does this metric drive or correlate with another? After defining all KPIs, add a "KPI hierarchy" section showing how the individual KPIs roll up to the top-level business objective. Flag any KPIs where data is not currently available or reliable.

How to use this prompt

  1. Copy the prompt template using the button above.
  2. Paste it into your preferred AI assistant (ChatGPT, Claude, Gemini, etc.).
  3. Replace all bracketed placeholders like [TOPIC] with your specific details.
  4. Send the prompt and refine the output as needed.
Advertisement