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AI Tool Comparison
Apify vs Workato
A side-by-side breakdown to help you pick the right tool for your workflow.
Review Score assesses product quality; Fit Score is specific to a use case. Limited reviews do not establish overall product quality. How reviews work.
Apify
Pull structured data from any website using 30,000+ ready-made scrapers and managed proxies, without running your own servers. Now has an MCP server so agents can invoke Actors directly.
Automation
freemium
Workato
Connect apps, orchestrate workflows, and now run AI agents to handle complex, cross-department processes at enterprise scale. Workato One adds agentic orchestration on top of core integration.
Automation
paid
Bottom Line
Catalog updated: August 2026
Apify and Workato both compete in Automation, overlapping most directly on automation. Apify runs on a freemium model while Workato runs on a paid-only plan, which alone may settle it if budget or a free tier is a hard requirement.
Choose Apify if…
Best for teams that need to extract data from websites at scale without building and maintaining scrapers in-house, and its edge is a marketplace of 1,000+ pre-built scrapers covering common targets like Amazon listings and LinkedIn data. The most complete scraping infrastructure available, costs add up fast at high usage volume. Lean toward Workato instead if enterprise-grade reliability and compliance controls built for complex, large-organization IT environments matters more for your use case.
Choose Workato if…
Best for large organizations that need automation with the security and governance consumer tools don't provide, and its edge is enterprise-grade reliability and compliance controls built for complex, large-organization IT environments. The right tier once Zapier or Make can't meet your compliance requirements, the price reflects that enterprise scope. Lean toward Apify instead if a marketplace of 1,000+ pre-built scrapers covering common targets like Amazon listings and LinkedIn data matters more for your use case.
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| Attribute | Apify | Workato |
|---|---|---|
| Category | Automation | Automation |
| Pricing | freemium | paid |
| Pricing Detail | Free $0 ($5 monthly usage) / Starter $19/month (includes $19 prepaid usage) / Excess usage and Actor-specific charges apply | Custom quote / Platform edition fee + usage / Optional add-ons; no fixed public price |
| TWF Review Score | Not yet reviewed | Not yet reviewed |
Key Features
Apify
- 2,000+ pre-built scrapers (Actors)
- AI web scraping from natural language
- Proxy management
- Scheduled runs
- API and webhooks
Workato
- 14,000+ app connectors
- Copilots and AIRO agentic builder
- On-prem agent
- Enterprise security and compliance
- Embedded integration platform
Pros
Apify
- •Largest library of pre-built scrapers anywhere
- •AI can scrape any site without code
- •Reliable proxy rotation
- •Excellent for large-scale data collection
Workato
- •Enterprise-grade reliability and compliance
- •Best in class for complex enterprise workflows
- •Strong security controls
- •Excellent support
Cons
Apify
- Can get expensive for high usage
- Some sites actively block scraping
- Setup complexity for custom scrapers
Workato
- Expensive, not for SMBs
- Requires dedicated admin
- Overkill for simple automations