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AI Tool Comparison
Capacities vs Glean
A side-by-side breakdown to help you pick the right tool for your workflow.
Review Score assesses product quality; Fit Score is specific to a use case. Limited reviews do not establish overall product quality. How reviews work.
Capacities
Organize notes as typed objects, people, books, projects, that link automatically, building a connected knowledge base without manual folders or tags.
Productivity
freemium
Glean
Connect to Slack, Google Drive, and Confluence to power unified enterprise search and an AI assistant that answers questions using your organization's own data.
Productivity
paid
Bottom Line
Catalog updated: August 2026
Capacities and Glean both sit in Productivity, but they're built around different use cases within it. Capacities runs on a freemium model while Glean runs on a paid-only plan, which alone may settle it if budget or a free tier is a hard requirement.
Choose Capacities if…
Best for anyone who wants their notes organized as typed objects with real connections, not just pages in folders, and its edge is aI surfaces related notes automatically, reducing the 'I know I captured this somewhere' problem. A genuinely different and thoughtful note-taking model, it demands more upfront structure thinking than just dumping notes. Lean toward Glean instead if indexes 100+ workplace apps at once and surfaces who knows what based on your actual role and team matters more for your use case.
Choose Glean if…
Best for knowledge-heavy companies where employees waste time searching for documents scattered across many apps, and its edge is indexes 100+ workplace apps at once and surfaces who knows what based on your actual role and team. Solves a real problem for larger organizations, the enterprise-only pricing rules out small teams entirely. Lean toward Capacities instead if aI surfaces related notes automatically, reducing the 'I know I captured this somewhere' problem matters more for your use case.
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| Attribute | Capacities | Glean |
|---|---|---|
| Category | Productivity | Productivity |
| Pricing | freemium | paid |
| Pricing Detail | Free (5GB) / ~$10-12/mo Pro (annual) | Custom enterprise pricing, ~$45-50/user/mo (100-seat minimum) |
| TWF Review Score | Not yet reviewed | Not yet reviewed |
Key Features
Capacities
- Object-based structure
- Auto bi-directional links
- AI knowledge queries
- Daily notes
- Web clipper
- Cross-device sync
Glean
- Unified search across 100+ business apps with AI ranking based on your role and recent activity
- Glean Chat, ask questions about your company's internal knowledge in natural language
- People graph shows expertise mapping, find who in your org knows what
Pros
Capacities
- •Object model creates natural connections that folder-based tools miss
- •AI surfacing of related notes reduces 'I know I captured this' friction significantly
- •Daily note format with backlinks integrates well with structured note-taking workflows
Glean
- •Eliminates the 'I know we have a doc about this somewhere' problem that plagues knowledge-heavy teams
- •No-configuration search, it indexes apps as connected and immediately starts surfacing relevant content
Cons
Capacities
- Object model requires upfront thinking about structure vs. just dumping notes
- Smaller ecosystem than Obsidian or Notion
Glean
- Enterprise-only pricing makes it inaccessible for small teams or individual users
- Requires connecting enough apps to be valuable, low ROI in organisations with fewer than 50 people