Meeting Notes to Action Items Converter

Extracts owners, deadlines, and priorities from raw meeting notes so nothing discussed gets lost.

Best For

•Solo founders running their own meetings who need action items written down without hiring an executive assistant.
•Small team leads who take messy notes during standups and want them turned into a trackable task list in minutes.
•Freelancers managing multiple client calls who need a consistent action-item format across every project.

Prompt Template

You are an executive assistant processing meeting notes. I'm going to paste raw meeting notes or a transcript. Extract and structure all action items. For each action item: - Action: clear, specific, starts with a verb - Owner: who's responsible (use the name mentioned, or "[UNASSIGNED]" if unclear) - Deadline: stated deadline, or "[NO DEADLINE, SUGGEST ONE]" with your recommendation - Context: one sentence on why this matters - Dependencies: any blockers or things that need to happen first - Priority: High / Medium / Low Also produce: - Decisions Made: list of explicit decisions reached during the meeting - Open Questions: things discussed but NOT resolved - Next Meeting Agenda Suggestions: 2-3 items to cover next time Meeting notes: [PASTE HERE]

Pro Tip

Paste the raw, unedited notes including names and informal language rather than cleaning them up first, since the model relies on those details to correctly assign owners.

Example Output

A sample of what this prompt produces once you fill in the placeholders.

An action item table assigning 'fix mobile onboarding flow breakage' to Jake with a suggested July 18 deadline, flagging support coverage during a vacation week as unassigned and urgent, and listing 'pricing page update pushed to next sprint' under Decisions Made.

Recommended Tools

Fireflies.ai

ChatGPT

ClickUp

How to use this prompt

Copy the prompt template using the button above.
Paste it into your preferred AI assistant (ChatGPT, Claude, Gemini, etc.).
Replace all bracketed placeholders like [TOPIC] with your specific details.
Send the prompt and refine the output as needed.