Meeting Summary Writer

A crisp meeting summary with decisions, action items, and owners that prevents anything from falling through the cracks.

Best For

•An executive assistant turns a 45-minute leadership call transcript into a summary that goes out within 10 minutes of the meeting ending
•A project manager uses it after client calls to produce an action item table that becomes the source of truth for follow-up
•A scrum master uses it after sprint planning to separate real decisions from side conversations that ate up half the meeting

Prompt Template

Write a concise, action-oriented meeting summary from the following notes or transcript: [MEETING_NOTES_OR_TRANSCRIPT]. Meeting details: title: [MEETING_TITLE], date: [MEETING_DATE], attendees: [ATTENDEES_LIST]. Structure the summary as: (1) Meeting purpose, one sentence on why this meeting was held, (2) Key decisions made, bulleted list of decisions, each starting with "Decided:" and including the rationale if relevant (3–5 decisions max), (3) Action items, a table with columns: Action, Owner, Due Date, list every commitment made, no matter how small, (4) Open questions, items that were raised but not resolved, with a note on who is responsible for resolving each, (5) Next meeting, date, purpose, and who should attend. Keep the entire summary under 400 words. Use past tense for decisions, present tense for action items. Do not include discussion tangents, only decisions and commitments.

Pro Tip

Paste the raw transcript rather than your own hurried notes, since the model catches commitments people made in passing that manual note-takers usually miss.

Example Output

A sample of what this prompt produces once you fill in the placeholders.

Meeting purpose: align on the Q3 pricing change before it goes to sales. Decided: move to tiered pricing starting August 1, rationale being current flat pricing under-monetizes enterprise usage. Action items table lists three rows, including Maria owning the sales enablement deck by July 18. Open questions: legal has not confirmed whether existing contracts are grandfathered. Next meeting: July 14 to review legal's answer.