Productivity
meeting notesaction itemsproductivitycommunicationfollow-upMeeting Summary Writer
A crisp meeting summary with decisions, action items, and owners that prevents anything from falling through the cracks.
Prompt Template
Write a concise, action-oriented meeting summary from the following notes or transcript: [MEETING_NOTES_OR_TRANSCRIPT]. Meeting details: title: [MEETING_TITLE], date: [MEETING_DATE], attendees: [ATTENDEES_LIST]. Structure the summary as: (1) Meeting purpose — one sentence on why this meeting was held, (2) Key decisions made — bulleted list of decisions, each starting with "Decided:" and including the rationale if relevant (3–5 decisions max), (3) Action items — a table with columns: Action, Owner, Due Date — list every commitment made, no matter how small, (4) Open questions — items that were raised but not resolved, with a note on who is responsible for resolving each, (5) Next meeting — date, purpose, and who should attend. Keep the entire summary under 400 words. Use past tense for decisions, present tense for action items. Do not include discussion tangents — only decisions and commitments.
How to use this prompt
- Copy the prompt template using the button above.
- Paste it into your preferred AI assistant (ChatGPT, Claude, Gemini, etc.).
- Replace all bracketed placeholders like
[TOPIC]with your specific details. - Send the prompt and refine the output as needed.
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