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Productivity
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Meeting Summary Writer

A crisp meeting summary with decisions, action items, and owners that prevents anything from falling through the cracks.

Prompt Template

Write a concise, action-oriented meeting summary from the following notes or transcript: [MEETING_NOTES_OR_TRANSCRIPT]. Meeting details: title: [MEETING_TITLE], date: [MEETING_DATE], attendees: [ATTENDEES_LIST]. Structure the summary as: (1) Meeting purpose — one sentence on why this meeting was held, (2) Key decisions made — bulleted list of decisions, each starting with "Decided:" and including the rationale if relevant (3–5 decisions max), (3) Action items — a table with columns: Action, Owner, Due Date — list every commitment made, no matter how small, (4) Open questions — items that were raised but not resolved, with a note on who is responsible for resolving each, (5) Next meeting — date, purpose, and who should attend. Keep the entire summary under 400 words. Use past tense for decisions, present tense for action items. Do not include discussion tangents — only decisions and commitments.

How to use this prompt

  1. Copy the prompt template using the button above.
  2. Paste it into your preferred AI assistant (ChatGPT, Claude, Gemini, etc.).
  3. Replace all bracketed placeholders like [TOPIC] with your specific details.
  4. Send the prompt and refine the output as needed.
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