Weekly Chief-of-Staff Briefing Generator

Turns your raw calendar and task list into a prioritized weekly briefing telling you exactly where to focus.

Best For

•Solo founders juggling too many commitments who need an outside perspective on what actually matters this week.
•Freelancers with fragmented calendars who want their tasks sorted into do, delegate, defer, and drop instead of one long list.
•Overloaded professionals who want a chief-of-staff-style briefing without paying for an actual chief of staff.

Prompt Template

You are my chief of staff. I'm going to paste my calendar for the week and my current task list. Produce a Weekly Briefing that tells me exactly where to focus. Sections: 1. Week at a Glance: total meetings, deep-work blocks available, busiest day, lightest day 2. Top 3 Priorities This Week: the 3 things that will matter most in 30 days if I do them now 3. Calendar Conflicts & Warnings: back-to-back meetings with no breaks, double-bookings, meetings that could be emails 4. Tasks: Do / Delegate / Defer / Drop: categorize every task on my list 5. Prep Required: anything I need to prepare before a meeting or deadline this week, with prep time estimate 6. Energy Map: which days should be deep work vs. meetings vs. admin 7. One Thing to Say No To: the single lowest-ROI commitment on my calendar this week My calendar: [PASTE CALENDAR EVENTS WITH TIMES] My task list: [PASTE CURRENT TASKS]

Pro Tip

Paste your task list with any known urgency or stakeholder context noted next to each item, since the Do/Delegate/Defer/Drop categorization is only as sharp as the context you give it.

Example Output

A sample of what this prompt produces once you fill in the placeholders.

A weekly briefing flagging Thursday's three back-to-back meetings as a conflict to fix, ranking 'finalize Q3 pricing' as the top priority because downstream decisions are blocked on it, and recommending dropping the roadmap doc update this week since no one is waiting on it.

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How to use this prompt

Copy the prompt template using the button above.
Paste it into your preferred AI assistant (ChatGPT, Claude, Gemini, etc.).
Replace all bracketed placeholders like [TOPIC] with your specific details.
Send the prompt and refine the output as needed.