Automate Email Outreach
Build a systematic AI-powered email outreach workflow for partnerships, PR, job applications, or sales prospecting.
Download workflow config (JSON)How the data moves
This is a handoff plan, not an automatic integration. Review outputs before the next step. Unlabeled arrows show order, not a verified data format. Use the capability links to explore tool substitutions.
Step 1
Research Your Targets
Use Perplexity to research each contact, their recent work, publications, interviews, or company news you can reference.
Step 2
Write Email Templates
Use Claude or ChatGPT to write 3-5 email templates for different audience segments, each with a personalization hook at the top.
Step 3
Personalize at Scale
Create a spreadsheet with your contact list and research notes. Use Make to feed each row into ChatGPT and generate a unique first paragraph for each email.
Step 4
Automate Sending
Use Zapier to connect your spreadsheet to your email provider and schedule sends over time, not all at once, to maximize deliverability.
Step 5
Track Opens and Follow Up
Set up Make to watch for replies and log them. Schedule follow-up emails for non-openers after 3-5 days.
Time Required
2 hrs setup / 30 min weekly
Expected Result
A personalized email outreach system that sends the right message to the right person at the right time with minimal manual work.
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