Automate Inbox Triage and Email Drafting
Reclaim 5+ hours per week by setting up an AI system that sorts, labels, and drafts responses to your most common email types automatically.
Download workflow config (JSON)How the data moves
This is a handoff plan, not an automatic integration. Review outputs before the next step. Unlabeled arrows show order, not a verified data format. Use the capability links to explore tool substitutions.
Step 1
Audit Your Email Patterns
Look at your last 100 emails and categorize them into 5–8 types (partnership request, customer question, sales outreach, internal update, etc.). These become your automation categories.
Step 2
Set Up Smart Labels in Gmail
Use Zapier or Make to create automated labelling rules for each email category based on sender, subject line keywords, and body content patterns.
Step 3
Configure AI Draft Responses
For your top 3 email types, write template prompts that generate contextually appropriate draft replies. Test each prompt on 10 real examples until the output needs minimal editing.
Step 4
Use Superhuman for Speed
Set up Superhuman with AI-generated summaries and instant triage shortcuts. Use it to process your labelled inbox in 20-minute batches instead of staying in email all day.
Step 5
Create a Follow-Up System
Use Lindy AI to set reminders on emails that need follow-up. If you send an email and don't hear back in 3 days, Lindy surfaces it for a follow-up draft.
Time Required
2–3 hrs setup
Expected Result
A configured email workflow where 70%+ of incoming emails are auto-labelled and 40%+ have a draft response waiting, requiring only review and send.
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